In the Admin Gang Sheet Builder application, there are two different approaches to adding graphics to the database, each with its own unique advantages. The first method involves uploading all available graphics to the system at once, which requires some initial effort. The advantage of this approach is the full automation of future order processing – when a customer orders a transfer, the system automatically retrieves all necessary information from the database, significantly speeding up order fulfillment. This method is ideal for businesses that want to invest time upfront to enjoy a fast and efficient customer service process later on. 

The second method is aimed at users who want to start selling immediately without the need to upload all graphics beforehand. In this case, graphics are added to the system when a customer places an order for a specific transfer. While this requires manually uploading the files and filling in the parameters with the first order of each graphic, once it’s added, it will be available for future orders. This means that for subsequent orders, only new, not-yet-uploaded graphics will need to be added, while those previously uploaded will be automatically loaded by the system. 

How does adding graphics through mapping lists work ?

Building a collection of designs through mapping lists involves uploading graphics into the system and linking them to specific products. This process helps define the various options in which the designs will be sold, corresponding to the available dimensions. By establishing these variants, it becomes clear what sizes or configurations are offered for each design. You can choose to upload all of the designs at once, streamlining the process, or take a more gradual approach—starting with the best-selling or most popular designs and gradually adding the rest over time. This flexible method allows for efficient organization while ensuring that the most in-demand graphics are available in the system from the outset, with the remaining designs being added as needed. 

To simplify the process of building the graphic database and linking designs with specific dimensions, the system allows for the creation of default products and their variants. Once these default templates are set up, assigning specific graphics becomes much easier and more efficient. Rather than manually entering dimensions or product details for every new design, you can quickly assign the design to the appropriate product template. 

On-the-Go Graphic Uploads While Processing Customer Orders 

Another method of building the graphic database is to add individual designs as orders are processed. A clear advantage of this approach is that it eliminates the need to dedicate time solely to uploading files, allowing graphics to be added gradually while handling the first few orders. Often, a portion of the designs that a print shop offers to customers are the most popular. As a result, after processing just a few orders, many of the best-selling designs are already in the system. The less frequently ordered designs can then be added as needed with subsequent orders. This approach provides a more organic and time-efficient way to build the database, ensuring that the most in-demand designs are prioritized while still accommodating less common graphics over time. 

If you prefer learning how to use a tool by watching videos, you can take advantage of a recording that explains, step by step, how to configure the tool and update the image database in the application, helping speed up the process of creating files for printing.